Secretarial Assistant to the Humanities Building Faculty

Description of Job Duties

• Assisting with typing exams, memos, letters, book orders, P.O.'s, travel requests, and office hour schedules for each semester as needed.
• Answering the telephone, and taking messages
• Maintain departmental budgets
• Arrange for photocopying and printing when needed
• Maintain supplies for copy machines and teaching supplies
• Pick up faculty mail from administration building/distribute mail
• Assist with special mailings regarding faculty projects
• Train work-study students when applicable
• Faxing letters and P.O.'s to companies

Experience and Other Qualifications Required:

• Possess a High School diploma or GED
• 2 years of experience in secretarial, clerical, or assistant position required
• Has the ability to work well with the faculty, staff, and public
• Understands basic budget procedures
• Demonstrates strong oral and written communication skills
• Uses correct grammar, spelling, punctuation, and vocabulary
• Uses good telephone etiquette
• Self-starter, works well independently, prioritizes workload, works well under pressure to meet deadlines
• Good computer skills using Microsoft Office tools